The following the steps in sequence, made by Mihály Felföldi (RC Kecskemét), could mean a great help to those Rotary Clubs that are considering setting up a relief for blind and partially sighted people. These steps sketch the difficulty of the task and highlight the parts that are in need of careful attention to complete a relief. (Following this order is not always necessary.)
We wish good luck and success to every Rotary Club that wishes to take up the responsibility of such a valuable project!
Deciding about the making of a relief on club level
Electing the project leaders
Inviting of a local or a well-known artist
Planning the actions and the budget
Contacting the local Federation of Blind and Partially Sighted
Signing a contract with the artist
Making a relief plan
Appointing the main patron of the project (advice: president of the Federation of Blind and Partially Sighted)
Informing the mayor of the city about the project
Handing over a declaration of intention about the project
Consulting with the chief architect of the city
Informing the head of the local Office for Monument Protection
Handing in a submission and having a hearing at the Town-Planning and Urban-Management Committee
Choosing the exact location
Handing in a submission to the Cultural and Touristic Committee and applying for financial support
Handing in the tender to the Institute for Culture and Art
Building a plaster-model in a 1:1 proportion
Acquiring the judgment and resolution of the Institute for Culture and Art
Signing a contract with the artist about th use of the piece of art (Only when the tender handed in to theInstitute for Culture and Art turns out successful)
Signing a contract with the Municipality about them supporting the program
Finding sponsorship and supporters
Acquiring the area’s lot-number and proprietary-rights from the Land Office
Acquiring ownership contribution from the mayor of the city
Making design documentation
Title page from the Land Registry
Making a site plan
Description of the model from the artist
Visualization
Declaration from the Institute for Culture and Art
Resolution from the Cultural and Touristic Committee
Resolution from the Urban-Planning and Town-Management Committee
Resolution from the Cultural Heritage Protection Office
Resolution of the city’s chief architect
Handing in the design documentation to the technical department (they submit it to the City Council to decide about the contribution to the ownership)
Obtaining the written decision of the City Council (Ownership consent)
Preparing statements for operation and maintenance
Consulting about the utilities on the site, acquiring the licenses
Obtaining a building permit
Building process
Press conference
Inauguration
Acknowledgments for the sponsors
Accounting the money gained through tenders, preparing reports
Closing the project, documentation